SCHEDULING YOUR TRIP
SELECT: a field trip topic. If you would like help in choosing a topic, we are more than happy to assist.
CALL: the Education Department registrar at 440.602.3833 from 8am – 4pm Monday through Friday at least three weeks prior to the desired tour date. Please have the following information ready:
· Title of program
· Date and time you wish to visit and alternative date
· Teachers' names
· Number and age of students visiting
· School name, address, phone number
· Any specific subject matter you would like us to focus on
and students knowledge of subject chosen
CONFIRMATION/CANCELLATION: You will receive a confirmation letter no later than 10 days before your visit. Please read this letter and check the date, time and number of students we expect to arrive. If you do not receive a confirmation letter, call us. Only under extreme weather conditions will we cancel your trip. If you must cancel your trip, we ask that you do so 48 hours prior to your scheduled visit. Schools canceling after this time will be charged a $15 processing fee.
COST (unless otherwise noted)
Guided program $3 /studentTeacher directed program
PreK-K FREE
First Grade and above $2/student
Maximum Group Sizes
Pond Programs: 60 students
Sugarbush: 50 students
Stories in the Garden: 30 students
All other programs: 75 students
Minimum group size is always 10. Larger groups may schedule multiple tour times.
PAYMENT: can be made by cash, check, or purchase order at the Warren H. Corning Visitor Center where your guide will meet you.
EARLY and LATE: Plan to arrive 15 minutes early to allow time to park, use the restrooms, divide your group, etc. In the event that you arrive late, the length and or content of the program will be altered as needed to fit within the time remaining.
CHAPERONS: All groups must bring one adult to accompany every ten students. These adults will not be charged. Any additional adults above the required number will be charged the student cost. Groups will be divided into smaller groups of approximately 10-15 students and at least one chaperon must accompany each group.
APPROPRIATE DRESS and FOOTWEAR: All programs are outdoors. Students should wear comfortable shoes that keep feet dry. The trails are not paved and are often muddy. Plan for cold and/or rain. Bring a jacket or raincoat if necessary. Please wear nametags to facilitate instructor/student interaction.
LUNCH: Plan a picnic either before or after your scheduled program. There are open air tables free of charge, or you may reserve the Albert Fairchild Holden Memorial Shelter House or an indoor room if available, for a fee.
ACCESSIBILITY/SPECIAL NEEDS: Holden makes every effort to address the special needs of individuals and groups. Please call us with any special requests or questions so we can discuss how to best address the needs of your students.